Annexure: BDA Assessment Scope
As part of the IAS accreditation criteria for Building Departments, the following staff will need to be interviewed during the assessment. Additionally, there is a list of documents that will be reviewed. Finally, we have compiled a list of the various Building Department activities that must be observed.
STAFF TO BE INTERVIEWED (as applicable to jurisdiction)
The following staff may be interviewed on an ad hoc basis by the assessment team members as required.
- Building Official
- Plans Examiners
- Director/Manager of Administration
- Building Inspectors
- Manager of Building Inspections
- Plumbing Inspectors
- Manager of Plans Examination
- Mechanical Inspectors
- Front Counter Personnel
- Electrical Inspectors
ADDITIONAL PERSONS TO BE INTERVIEWED (as applicable to jurisdiction)
Please schedule 15-minute meetings with each individual listed below. Phone interviews may be acceptable.
- Representative of the Planning Department
- Department Director
- Representative of the Fire Department
- Representative of the Public Works Department
- Representative of the Code Enforcement Department
- Representative of the City/County Manager
- City Councilperson/County Administrator
- City/County Attorney
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One representative from each of the following stakeholder groups:
- Chamber of Commerce
- Building Industry Association
- State or Local Contractors Association
- Local A.I.A. Chapter
DOCUMENTS TO BE REVIEWED (Please have them readily accessible):
- Copies of all documentation provided to IAS in support of current application
- Standard Operating Procedures
- Quality Manual
- Management Review Report (for past 2 years)
- Internal Audit Reports (for past 2 years), if available
- Complaint records and resolutions
- Personnel Records of Department Staff (e.g. training and certification records)
- Permit Records
- Departmental Financial and Budget Records
Reviews/Observations/Assessment Activities:
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Opening Meeting
- Introduction
- Purpose of the visit
- Review of and adjustments to agenda
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General Tour of the Facility
- Accommodations and flow of work through facility
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General Operations
- Review of process and documentation related to Section 3.2 of AC251
-
Codes
- Review of process and documentation related to Section 4.0 of AC251
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Observe Plan Review
- Observe plan review staff/operations and review of process and documentation related to Section 5.0 of AC251
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Certificate of Occupancy
- Review of process and documentation related to Section 9.0 of AC251
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Observe Permitting
- Observe permitting staff/operations and review of process and documentation related to Section 3.4 of AC251
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Complaints and Appeals
- Review of process and documentation related to Section 8.0 of AC251
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Department Budget
- Review of process and documentation related to Section 3.5 of AC251
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Observe Inspections
- Observe at least two inspectors conducting a mix of residential and commercial inspections and review of process and documentation related to Section 7.0 of AC251
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Credential/License Verification
- Review of process and documentation related to Section 6.0 of AC251
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Human Resources
- Review of process and documentation related to Section 3.3 of AC251
- Preparation of Assessment Findings by Assessment Team
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Closing Meeting
- Discussion of team findings