Annexure: FPD Assessment Scope
As part of the IAS accreditation criteria for Fire Prevention Departments, the following staff will need to be interviewed during the assessment. Additionally, there is a list of documents that will be reviewed. Finally, we have compiled a list of the various Fire Prevention Department activities that must be observed.
STAFF TO BE INTERVIEWED (as applicable to jurisdiction)
The following staff may be interviewed on an ad hoc basis by the assessment team members as required.
- Chief Fire Official
- Fire Inspectors
- Assistant Fire Official
- Manager of Plans Examination
- Director/Manager of Administration
- Plans Examiners
- Manager of Fire Inspection
- Information Technology Personnel
ADDITIONAL PERSONS TO BE INTERVIEWED (as applicable to jurisdiction)
Please schedule 15-minute meetings with each individual listed below. Phone interviews may be acceptable.
- Jurisdiction Executive (e.g. City/County Manager)
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One representative from each of the following stakeholder groups:
- Chamber of Commerce
- Building Industry Association
- State or Local Contractors Association
- Local A.I.A. Chapter
- Jurisdiction Legislators (e.g. City/County Council)
- Jurisdiction Legal Counsel (e.g. City/County Attorney)
- Representative of the Planning Department
- Representative of the Building Department
- Representative of the Public Works Department
- Department Director
DOCUMENTS TO BE REVIEWED (Please have them readily accessible):
Copies of all documentation provided to IAS in support of current application such as:
- Standard Operating Procedures
- Quality Manual
- Management Review Report (for past 2 years)
- Internal Audit Reports (for past 2 years)
- Complaint records and resolutions
- Personnel Records of Department Staff (e.g. training and certification records)
- Property Records
- Departmental Financial and Budget Records
REVIEWS/OBSERVATION/ASSESSMENT ACTIVITIES
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Opening Meeting
- Introduction
- Purpose of the visit
- Review of and adjustments to agenda
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General Tour of the Facility
- Accommodations and flow of work through facility
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Governance and Administration
- Review of process and documentation related to Section 3.1 of AC426
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Risk Assessment
- Review of process and documentation related to Section 3.2 of AC426
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Goals and Objectives
- Review of process and documentation related to Section 3.3 of AC426
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Finance
- Review of process and documentation related to Section 3.4 of AC426
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Program Activity
- Review of process and documentation related to Section 3.5 of AC426
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Observe Permitting (as applicable)
- Observe permitting staff/operations
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Field Observations of Inspection Staff (as applicable)
- Observe inspections in the field
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Observe Construction Site Inspections
- Observe inspection functions in the field
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Physical Resources
- Review of process and documentation related to Section 3.6 of AC426
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Human Resources
- Review of process and documentation related to Section 3.7 of AC426
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Training and Competency
- Review of process and documentation related to Section 3.8 of AC426
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Essential Resources
- Review of process and documentation related to Section 3.9 of AC426
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External Systems Relations
- Review of process and documentation related to Section 3.10 of AC426
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Observe Plan Review (as applicable)
- Observe plan review staff/operations
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Review Inspections Operations (as applicable)
- Observe/interview inspection staff/operations
- Preparation of Assessment Findings by Assessment Team
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Closing Meeting
- Report of team findings